Northern College is seeking a Registrar and Admissions Assistant in our Registrar department. The successful candidate will have effective communication skills and problem-solving skills. They must also be adaptable and have the ability to pay close attention to detail.

At Northern College, we’re committed to the ongoing success and development of everyone who passes through our learning spaces, whether they be our students, employees or community members. We believe in investing in those who invest in us, constantly working to build a collaborative and friendly working environment while offering top tier benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors and positive, engaged work teams.

Reporting to the Associate Registrar, the successful candidate will assist Admissions and the Admissions Officers with assessing applications, responding to applicants’ queries, inputting relevant program admission data, producing admissions correspondence (through MIS system) and making changes to important external-facing documents that are used by prospects, applicants, and the general public.

What you will be doing:

• Respond to applicants’ queries and advise prospective applicants of admission requirements with professionalism and diplomacy in person, by telephone or in writing;
• Conduct preliminary assessment of applications according to documented admissions requirements and refer to Admissions Officer for final admissions and offer decisions;
• Input admission data as required; copy and mail admission information packages, correspondence, offers of admission, and other related materials;
• Liaise with Program Coordinators, Deans and Academic Council to review/update program admission requirements and then work with Marketing to have updates made to college website and other promotional material;
• Assist with transcript and credential requests through MyCreds, including functioning as the first point of contact for client inquiries, troubleshooting, and requests.
• Review transcripts and credentials to ensure information is accurate by referring to written procedures/guiding documents;
• Coordinate and perform timely preparation, collation and distribution of all graduation documents within the college and to partner institutions for convocation ceremonies, mailing, campus pick-up or electronic release;
• Back up for Support Officer with administrative tasks which may include: managing calendars, visa reconciliation, travel arrangements and handling invoices; and
• Provide support services for the organization of events related to Admissions and the Registrar’s Office, such as campus tours, trade shows, convocation, etc.

A detailed job description is available from the Human Resource Services department.

What you will need to be considered:

• 2-year Diploma in Office Administration, Business, or a relevant/related field;
• Two (2) years of recent office experience in a computerized environment that requires a high level of language skills to clearly and credibly explain policies, procedures and guidelines to internal and external clients; and
• An in-depth knowledge/work history in a multidepartment/ complex organization, which requires interdepartmental collaboration and responsibility for multiple, concurrent processes is required.

What Northern has to offer:

• Defined benefit pension plan;
• Professional development opportunities;
• Wellness programs;
• Employee Assistance Program;
• Tuition assistance;
• Generous vacation and holiday closure;
• Group insurance benefits (medical, dental, life insurance, LTD, etc.); and
• Relocation expense reimbursement.

The incumbent may be required to provide a criminal record check.

As part of Northern College’s action on reconciliation, the College recognizes its responsibility to make a difference through increasing the number of Indigenous employees who work in the academic field. We encourage applicants who identify as Indigenous to apply.

Northern College is committed to an inclusive, barrier-free selection process. To request reasonable accommodation at any time during the selection process, please contact the Human Resource Services department. Information received relating to accommodation needs of applicants will be addressed confidentially.

Northern College values diversity and is an equal opportunity employer.

We thank all applicants for their interest in Northern College, only those to be interviewed will be contacted. Applications received after the close date will not be considered.

To apply, submit your covering letter and resume online at  www.northerncollege.ca/careers/

CLASSIFICATION: Support Staff

STATUS:  Full Time

STAGE:  Internal/External

CAMPUS:   Timmins

STARTING SALARY: $29.83

SALARY RANGE: $29.83 to $34.42 (Payband E)

START DATE:  January 5, 2026

CLOSING DATE: January 4, 2026

HOURS OF WORK:  35 hrs/wk

COMPETITION#: 25-70-RFH-83