Job Summary: 

Provide a welcoming environment for clients and donors connecting with the office, in person or over the phone. Support the operation of the organization through a variety of tasks. 

Skills and Responsibilities: 

• Excellent communication skills 

• Flexible and adaptable 

• Warm and welcoming, professional demeanour 

• Excellent time management skills 

• Familiar with Office 365 (Outlook, Word, Excel)  

• Provide reception desk coverage, including answering phones and greeting walk-ins while directing them to the appropriate resources to meet their needs 

• Ensure materials, office supplies, postage and office volunteers (if required) are available for regular office functions and mass print/mailings 

• Copy materials for distribution as needed 

• Ensure that ingoing/outgoing mail is distributed in a timely manner 

• Processing call in and/or walk in donations  and payments

• Liaise with staff regarding any office closures 

• Create agendas and take minutes for staff and committee meetings as required 

• Administrative support to team as required 

• Perform other duties and responsibilities as assigned by the Management Team 

• Support the Education Program and Day Program by assisting with programs, community booths, festivals, presentations and be part of the walk planning and execution, and other fund development events 

Other Requirements 

• Maintain knowledge of Alzheimer disease and related dementia 

• Convey a positive image of the Alzheimer Society in all external representation. 

• Engage in ongoing educational opportunities to maintain a current knowledge   and policy requirements and other skills pertinent to the demands of the position. 

• Maintain compliance with the Chapter Standards, policies and procedures. 

• Due to the changing nature of work and the work to be done, other responsibilities and duties may be assigned. 

• Attend the annual general meeting and staff meetings, as requested. 

• Complete an annual self-audit of job mandate and performance with a report on status of existing program and recommendations for improvement. 

• May occasionally require travel through the Cochrane-Temiskaming Districts 

• May require occasional evening and weekend hours 

Qualifications: 

• Completion of high School 

• Certificate and/or experience in administration support- may be willing to train 

• 1 years of experience in a non-profit community support organization or similar role 

• Ability to relate in a manner that conforms to established policies, procedures and standards. 

• Ability to work independently and be accountable for follow up. 

• Possession of a valid Ontario driver's license and use of a vehicle.

• Ability to clearly present information through the spoken and written word with proficiency in both official languages is preferred. 

Physical Demands  

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this role.  Reasonable accommodation can be made to enable people with disabilities to perform the role. 

While performing the responsibilities of this job, the employee is required to speak and listen. The employee is often required to sit and use their fine motor skills, and their hands and fingers, to handle or feel. The incumbent will be required to perform some tasks that involve lifting of large objects, such as display boards and computer/audio visual equipment.  The incumbent may be expected to work for long periods of time with few breaks.  Vision abilities required by this job include close vision, and the ability to drive.  

Work Environment  

The incumbent will be provided with a reasonable place to work within an office environment.   However, the incumbent will also be required to carry out work activities outside of an office environment and may require the use of a vehicle.  The incumbent will be required to drive to and from events and activities that may occur throughout the Cochrane and Temiskaming Districts.   The incumbent may also be expected to work outside of regular business hours, occasionally being required to work evenings and weekends. There is flexibility in work hours and all reasonable requests for work arrangements will be considered.   This position will work 30 hours per week. 

Direct Reports  

This position does not require any other staff member to report directly to the incumbent.    

Conclusion  

This job description is intended to convey information essential to understanding the scope of this position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.  

Please send your resume and cover letter via -email only-to: 

Tracy Koskamp-Bergeron, Executive Director at: director@alzheimertimmins.com  

Please put RECEPTION in the subject line

If this position is still posted it is still vacant. We are looking to fill this position asap.

Commitment to Equitable Recruitment 

The Alzheimer Society of Ontario recognizes the value and dignity of each individual and ensures everyone has genuine, open, and unhindered access to employment opportunities, free from any barriers, systemic or otherwise. We are dedicated to building a diverse and inclusive work environment, where the rights of all individuals and groups are protected and all members feel safe, respected, empowered, and valued for their contributions.   

Our values include justice and connection and are the guideposts we use for decision-making of all kinds. We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality. 

We are committed to inclusive, barrier-free recruitment and selection processes in accordance with the Human Rights Code and AODA. The Alzheimer Society of Ontario welcomes those who have demonstrated a commitment to upholding the values of equity and social justice and we encourage applications from First Nations, Inuit and Métis, Indigenous Peoples of North America, Black and persons of colour, persons with disabilities, people living with dementia, care partners and those who identify as LGBTQ2S+.